Hybrid work isn’t a temporary experiment anymore. For a lot of employers, some mix of on-site and remote work is simply how the team operates now. But “figuring it out as you go” tends to create confusion, inconsistency, and friction between departments. A clear, written policy fixes that, and you don’t have to build one from a blank page.

That’s exactly what the Hybrid Work Policy Template from ConnectingVA and MidPenRideShare is for. It gives you ready-to-edit language covering the pieces employers most often overlook, so you can build a policy that fits your organization instead of borrowing one that doesn’t.

What’s inside

The template walks through the sections a solid hybrid work policy needs, including purpose and scope (who it applies to and why), eligibility (how you decide which roles qualify), schedules and work hours, performance expectations, equipment and data security, communication and safety, expenses, and a review-and-acknowledgment process. Every section is written as sample language you can keep, cut, or rewrite.

How to use it

The template is a starting point, not a finished document. To make it yours: review each section and decide what actually applies to your organization; edit the language to match your operations, job roles, and service expectations; add or remove sections based on your existing HR policies and culture; customize schedules and eligibility by department, since one size rarely fits every team; and share it internally with leadership and supervisors to align on expectations before you roll it out. An hour with the template and your leadership team can save you months of ad-hoc decisions later.

A policy that helps your team — and your commute

There’s a bigger payoff, too. Thoughtful hybrid schedules don’t just support productivity and retention. They take cars off the road during peak hours, easing congestion and cutting emissions across the region. When your team is on-site, resources like MidPenRideShare make those trips smarter through carpooling, vanpooling, and other commuter support. A good hybrid policy is where that all starts.

Ready to get started?

Download the free Hybrid Work Policy Templates. For a professional print document complete with crop marks, click here. For a self-print document, click here. Start shaping a hybrid work approach that fits your organization and supports a smarter commute for everyone.